This guide covers how to use the cashbook and its features
Step 1: Getting started with the cashbook
Step 2: Overview of the cashbook
Step 3: Exporting the cashbook
Step 4: Creating a new entry
Troubleshooting/Common Issues
Step-by-Step Instructions:
Step 1: Getting started with the cashbook
1.1 The cashbook can be accessed via the “cashbook” button on the dashboard.
1.2 The first time the cashbook is accessed, you need to enter your current balance. This should be the money currently at hand and in the cash drawer.
Step 2: Overview of the cashbook
2.1 The cashbook always displays a full month. Navigate using the “select month” and “select year”.
New entries can only be created for the current month.
2.2 The top right displays an overview of the current month
2.3 The entry list contains:
-
Entry number
This is automatically generated and counts every entry since the cashbook was strted -
Date
This is the date when the entry was made -
Description
A description given to the entry by the user -
Amount
The amount of money that was added or taken -
Balance
The amount of money at hand after the money was added or taken
2.4 Pressing an entry opens the detailed view that additionally contains:
-
Creation date/Event date
In the current version, these are the same -
Entry type
Income or expense -
VAT rate
The VAT rate applicable to the entry - Credit Account
- Debit Account
Step 3: Exporting the cashbook
3.1 The “export” button will automatically generate an export and sent it to the RP’s Email address that is stored in our admin.
The export generated is a .csv file meant for a tax advisor
Step 4: Creating a new entry
4.1 The Buttons “Expense” and “Income” will create a new entry for expense and income respectively
4.2 When pressing either the “Income” or the “Expense” button, a new window will open. Aside from the window title, these windows are mostly identical. The only difference is in the categories that can be selected, where each window only provides options related to incomes or expenses respectively.
- The amount is the amout of money that makes up the entry. This can only be a positive amount, the cashbook will automatically change it to a negative one if the entry is an expense
- The description can be freely chosen to easily identify what happened for the entry
-
The category is a premade selection of the usual types of entries that can be made for the RP’s country.
VAT and account number will be selected automatically based on the category
Troubleshooting/Common Issues
Currently, there are no known issues related to this guide. If you encounter any problems, please reach out to our support team for assistance.